Author: Laurie Grenya

Recognition of Employee Contributions: More Than a Check-in-the-Box is Needed

In the bustling world of business, where targets and deadlines often dominate, recognizing employee achievements and milestones can sometimes take a back seat. Yet, acknowledging the hard work and dedication of employees is not just a nice gesture—it’s a crucial element of a healthy workplace culture. It’s also essential to remember that not all employees find public recognition enjoyable, and it should not be a one-size-fits-all approach.

Imagine you’ve just completed a major project, and your boss decides to recognize your hard work in a company-wide meeting. For some, this public acknowledgment might be a source of pride and motivation. For others, it might be a source of anxiety and discomfort. This diversity in preferences underscores the need for personalized recognition strategies.

When planning to recognize employee contributions, consider the following:

– Know Your Employees: Take the time to understand each employee’s communication style and preferences. Some might appreciate a public shout-out during a team meeting, while others might prefer a private note of thanks or a one-on-one conversation.

– Personalized Recognition: Tailor your recognition efforts to suit the individual. This could mean celebrating a milestone with a team lunch for some, while others might value a handwritten note or a day off.

– Consistent Effort: Recognizing achievements should be an ongoing effort, not just an annual event. Regularly acknowledging small wins can be just as important as celebrating major milestones.

Different employees have different communication styles, and recognizing this can make your appreciation more impactful. Here are some tips to ensure your recognition efforts resonate:

– Verbal Recognition: For those who thrive on verbal affirmation, a few sincere words in a team meeting or a direct conversation can go a long way. Make sure your praise is specific—highlight what they did and the impact it had.

– Written Recognition: Some employees might appreciate written notes or emails. A well-crafted message can be saved and revisited, providing a lasting sense of accomplishment.

– Symbolic Recognition: For others, tangible tokens of appreciation, such as awards, certificates, or small gifts, might be more meaningful. These can serve as lasting reminders of their hard work and achievements.

Recognizing employee contributions should never be a mere formality. It’s about finding authentic and meaningful ways to show appreciation. Here are some strategies to ensure your efforts are genuine and impactful:

– Be Specific: Generic praise can often feel hollow. Instead, be specific about what the employee did and why it was valuable. This shows that you truly understand and appreciate their contribution.

– Be Timely: Recognition should be given soon after the achievement. This immediacy reinforces the connection between the action and the appreciation.

– Encourage Peer Recognition: Sometimes, praise from a colleague can be just as powerful, if not more so, than recognition from a manager. Encourage a culture where team members acknowledge each other’s efforts.

– Celebrate Milestones: Don’t just focus on the big wins. Celebrate personal milestones like work anniversaries, professional development achievements, and other personal victories.

Recognizing employee contributions is more than just a task to be checked off a list—it’s an ongoing commitment to fostering a positive and motivating work environment. By understanding individual preferences and communication styles, and by making recognition meaningful and specific, you can create a culture of appreciation that benefits both employees and the organization as a whole. Remember, the goal is to make every employee feel valued and motivated, and there are countless ways to achieve this with sincerity and thoughtfulness.

Celebrate International Joke Day: Share Some Humor and Laughter in the Workplace

International Joke Day, celebrated on July 1st, is the perfect opportunity to infuse a bit of humor and joy into your workplace. In today’s fast-paced, often stressful work environment, laughter can be a powerful tool to boost morale, foster team spirit, and enhance overall job satisfaction. So, let’s take a moment to understand the science behind laughter and how it can positively impact our workplace.

Laughter is more than just a spontaneous response to humor; it’s a complex physiological reaction that involves multiple systems in the body. Here are some key benefits of laughter, backed by science:

Reduces Stress
When we laugh, our bodies release endorphins, the “feel-good” hormones. Endorphins promote an overall sense of well-being and can temporarily relieve pain. Laughter also decreases the level of stress hormones, such as cortisol and adrenaline, which helps in managing stress more effectively.

Boosts Immunity
Laughter can boost the immune system by increasing the production of antibodies and activating immune cells such as T-cells and natural killer cells. This enhanced immune function helps the body to fight off illnesses more effectively.

Enhances Mood
Laughter triggers the release of dopamine, a neurotransmitter that plays a crucial role in the brain’s reward and pleasure centers. Increased dopamine levels can lead to feelings of euphoria and happiness, significantly enhancing our mood.

Improves Social Connections
Laughter is a social activity that fosters bonding and strengthens relationships. Sharing a laugh with colleagues can create a sense of camaraderie and improve teamwork, making the workplace more cohesive and enjoyable.

Promotes Mental Health
Laughter can be a powerful antidote to anxiety and depression. It provides a healthy outlet for releasing pent-up emotions and can shift perspective, making challenges appear less daunting. Regular laughter can improve overall mental health and resilience.

Join the Fun: Share Your Best Workplace-Appropriate Jokes

Laughter is contagious, and we want to spread it far and wide this International Joke Day. We encourage everyone to join in the fun and share their favorite workplace-appropriate jokes. Whether it’s a classic one-liner, a witty pun, or a clever knock-knock joke, we want to hear them all!

By sharing our best jokes, we can create a lighthearted and positive atmosphere that makes our workplaces a more enjoyable and productive environment. So, let’s embrace the spirit of International Joke Day and bring some humor into our daily routine.

Remember, a day without laughter is a day wasted. Let’s make July 1st a day filled with smiles, chuckles, and good vibes. Happy International Joke Day!

FLSA Exemption – Changes Start July 1, 2024

Greetings! We’ve got some significant news fresh from the U.S. Department of Labor (DOL) – they’ve just unveiled the Final Rule: Restoring and Extending Overtime Protections. This update to the Fair Labor Standards Act (FLSA) regulations aims to enhance the compensation landscape for American workers by revising the salary thresholds for certain exemptions. Let’s delve into the details in a business-friendly manner.

Understanding the Adjustments
Effective July 1, 2024, the salary threshold for the “white-collar exemptions” – encompassing executive, administrative, and professional roles – will be elevated to $844 per week, or $43,888 annually. This reflects a substantial increase from the previous threshold of $684 per week, or $35,568 annually. By January 1, 2025, the threshold will further escalate to $1,128 per week, or $58,656 annually.

Similarly, the total annual compensation requirement for the highly compensated employee (HCE) exemption will witness a notable surge. Commencing July 1, 2024, the total annual compensation threshold for this category will ascend to $132,964, up from the current $107,432. By January 1, 2025, it will peak at $151,164.

Additionally, the DOL has established a framework for regular updates to these thresholds every three years, starting July 1, 2027. This mechanism ensures the thresholds remain aligned with prevailing economic conditions and data.

Employer Action Items
In response to these changes, employers must proactively assess their workforce composition and compensation structures. The first crucial step is to conduct a thorough review of exempt employees’ salaries, particularly those falling under the white-collar exemptions or the HCE category. Employers need to ensure compliance with the new salary requirements within the stipulated timelines.

For employees projected to fall below the revised thresholds, employers face a dual decision:

Salary Adjustments: Employers may opt to raise employees’ salaries to meet the new thresholds. This approach allows employers to maintain the exempt status of affected employees while aligning with regulatory mandates.
Reclassification: Alternatively, employers can reclassify employees as non-exempt, thereby subjecting them to overtime eligibility and any other related provisions like meals, breaks, and enhanced recording keeping. This decision necessitates careful consideration of operational and financial implications, including potential adjustments to scheduling and payroll practices.

Implications for Employees
Employees impacted by these changes should be engaged and informed throughout the transition process. Communication from employers regarding any salary adjustments or reclassifications is paramount. Understanding the implications of these changes on employment status and compensation empowers employees to advocate for their rights and navigate potential adjustments effectively.

Conclusion
The U.S. Department of Labor’s Final Rule: Restoring and Extending Overtime Protections heralds significant shifts in labor regulations, with far-reaching implications for both employers and employees. By revising salary thresholds for certain exemptions, the DOL aims to promote fairness and equity in the workplace.

As employers navigate the implementation of these changes, collaboration and transparency are key. By prioritizing compliance with regulatory requirements and fostering open communication with employees, organizations can navigate the evolving landscape of labor standards effectively.

One last thought: While the rules are all about the salary threshold it is also a great time to make sure that a complete analysis of classification is undertaken including the duties test.

For assistance with this important work, or any other HR topic, please reach out.

Fostering Patriotism and Team Spirit on Independence Day

Independence Day, celebrated on July 4th, marks a pivotal moment in American history. It is a day of reflection, patriotism, and community spirit. This year, as we commemorate Independence Day in 2024, it’s crucial to foster patriotism and team spirit within our workplaces.

Historically, workplaces have played a significant role in celebrating national holidays. From organizing parades to hosting picnics, companies have used these occasions to build camaraderie and a sense of shared purpose among employees. Traditional activities such as flag-raising ceremonies, reciting the Pledge of Allegiance, and moments of silence to honor those who have served the country have been integral to workplace celebrations.

As we reflect on Independence Day, it is important to acknowledge the progress our nation has made and the challenges we have overcome along the way. From the abolition of slavery to the Civil Rights Movement, America continuously strives to realize the ideals of freedom and equality. The expansion of voting rights and advancements in equality are all a testament to our nation’s resilience and commitment to progress. Celebrating these milestones within the workplace can inspire pride and a collective sense of achievement among employees.

Regardless of your political interests or personal views, these achievements highlight what it means to live in a free society. You don’t have to agree with or participate in everything that our freedom offers. The beauty of living in a free society is the ability to make choices. The essence of Independence Day is honoring these choices and the freedom that allows them. We hope that you will join in recognizing and respecting the diverse perspectives and opportunities that our freedoms provide, even if they differ from your own. By doing so, we collectively honor the principle of freedom that our country was founded upon.

Workplace considerations for Independence Day involve balancing celebration with inclusivity. Hosting events that honor the day while recognizing the diverse backgrounds of employees can create an environment of respect and unity. Encouraging team activities, such as volunteer work or community service, can also enhance team spirit and foster a deeper connection to the values Independence Day represents.

Engaging employees in discussions about the historical significance of Independence Day and the ongoing support of freedom and equality can deepen their appreciation for the opportunities our freedoms provide. This reflection not only honors the past but also inspires a commitment to uphold these values in our daily lives.

Employers, take this opportunity to actively foster a sense of patriotism and team spirit. Organize inclusive events that celebrate our shared heritage, and encourage conversations about the importance of our freedoms. Consider incorporating team-building activities that promote unity and appreciation for the opportunities we enjoy.

Happy Independence (Freedom) Day!

OFLA – BOLI Issues Administrative Order

If you have 25 or more employees in Oregon keep reading…

Oregon’s Bureau of Labor and Industries has issued a Temporary Administrative Order with proposed rule to inform organizations about the process to end and transition coverage from Oregon Family Leave Act (OFLA) protection to Paid Leave Oregon Insurance (PLO) protection.

As a reminder, the list of OFLA covered instances will be reduced on July 1, 2024 in accordance with SB1515.

Current OFLA list (Through June 30, 2024):

Parental leave for the birth, adoption, or foster placement of a child.
Leave for an employee’s own serious health condition or to care for a family member with a serious health condition.
Pregnancy disability leave before or after the birth of a child or for prenatal care.
Home care leave for a child with an illness or injury that is not a serious health condition.
Leave for a child whose school or childcare provider has closed due to a public health emergency.
Bereavement leave after the death of a family member.
Military family leave for a spouse or domestic partner called to active duty.

New OFLA list (Effective July 1, 2024):

Home care for the employee’s child (both serious and non-serious health conditions) and school/childcare closures for public health emergencies.
Bereavement leave, limited to two weeks per family member, with a maximum of four weeks in a given leave year.
Pregnancy disability leave.
Military family leave (up to 14 days per deployment) will continue to count against available OFLA.
From July 1, 2024, through January 1, 2025, OFLA will also provide up to two additional weeks of leave to facilitate the legal processes required for placement of a foster child or adoption.

These changes facilitate the change that OFLA will no longer run concurrently with Paid Leave Oregon, meaning employees will not be able to draw from both OFLA or PLO for the same qualifying events. The list of qualifying events for OFLA has been shortened, and some provisions, such as additional sick child leave for employees who take 12 weeks of parental leave, will no longer be provided.

The Temporary Administrative Order outlines that a notice must be provided to all employees about the change in qualifying events. In addition, and no later than JUNE 1, 2024, notice must be given to employees on protected OFLA leave for a qualifying event that is sunsetting, identifying the end of that protection on June 30, 2024, and the process to apply for PLO.

A copy of the Temporary Administrative Order can be found HERE.

If you have any questions on this topic, or other HR matters, please reach out.

Embrace The Gluttony: National Eat What You Want Day!

Gather around, loosen those belts, and let’s celebrate a day that puts all your dieting woes to rest. May 11th marks the National Eat What You Want Day, a glorious occasion where calories are but a number and the only restriction is your imagination (and maybe your stomach capacity, but we’ll get to that later).

Now, before you dive headfirst into a pool of cheeseburgers, let’s take a moment to appreciate the sheer genius behind this day. I mean, who came up with the idea of dedicating an entire day to indulging in every culinary whim without judgment? Whoever you are, I salute you! You’re a hero among hangry souls.

But let’s face it, folks, this day isn’t just about stuffing your face until your pants scream for mercy (though that’s definitely a perk). It’s about liberation from the tyranny of kale salads and protein shakes. It’s about saying, “Hey, life’s too short to count calories when there’s a buffet of deliciousness waiting to be devoured!”

So, how does one properly observe this sacred day, you ask? Fear not, my fellow food enthusiasts, for I have compiled a foolproof guide to help you navigate the gastronomic wonderland that is National Eat What You Want Day:

Breakfast of Champions: Start your day with a stack of fluffy pancakes drowning in syrup, because nothing says “good morning” like a sugar rush that could power a small village.

Lunchtime Legends: For lunch, why not indulge in a towering burger piled high with all the fixings? Bonus points if it’s so massive that you have to dislocate your jaw like a python to take a bite.

Snack Attack: Keep the momentum going with a snack that’s as shamelessly decadent as it is artery-clogging. I’m talking about deep-fried Oreos, folks. They’re crispy, they’re creamy, and they’re guaranteed to make your inner child do a happy dance.

Dinner Drama: As the day draws to a close, it’s time to pull out all the stops for a dinner that will go down in history. Whether it’s a heaping plate of pasta smothered in cheese or a mountain of nachos loaded with every topping imaginable, make it a meal worthy of the gods (or at least your Instagram feed).

Dessert Delights: And finally, no celebration of gluttony would be complete without dessert. Treat yourself to a decadent slice of cake, a gooey chocolate lava cake, or a pint of ice cream straight from the tub – the choice is yours, and the calories don’t count today!

Now, I know what you’re thinking: “But won’t I regret this culinary rampage tomorrow?” Probably. But let’s save the guilt trip for another day, shall we? Today is about living in the moment, savoring every bite, and embracing the glorious chaos of indulgence.

So, go forth, my friends, and let your taste buds be your guide. Whether you’re a gourmet guru or a shameless junk food aficionado, there’s something for everyone on National Eat What You Want Day. Just remember to pace yourself, drink plenty of water (or whatever beverage pairs best with your feast), and above all, enjoy every delicious moment. Bon appétit!

FLSA Exemption – Changes Start July 1, 2024

For employees projected to fall below the revised thresholds, employers face a dual decision:

Salary Adjustments: Employers may opt to raise employees’ salaries to meet the new thresholds. This approach allows employers to maintain the exempt status of affected employees while aligning with regulatory mandates.
Reclassification: Alternatively, employers can reclassify employees as non-exempt, thereby subjecting them to overtime eligibility and any other related provisions like meals, breaks, and enhanced recording keeping. This decision necessitates careful consideration of operational and financial implications, including potential adjustments to scheduling and payroll practices.

One last thought: While the rules are all about the salary threshold it is also a great time to make sure that a complete analysis of classification is undertaken including the duties test.

For assistance with this important work, or any other HR topic, please reach out.

Celebrating Teacher Appreciation Week: Honoring Those Who Shape Minds

What is a teacher? At its core, a teacher is not merely someone who imparts knowledge; rather, they are the architects of our future, the cultivators of curiosity, and the nurturers of intellect. A teacher is a guide, a mentor, and often, a beacon of inspiration. As we delve into Teacher Appreciation Week, it’s imperative to recognize that the term “teacher” extends far beyond the confines of traditional classrooms. In fact, within every organization, there are individuals who embody the essence of a teacher, influencing and shaping those around them, even without the formal title.

Consider for a moment the various roles within any given organization. From managers to team leaders, from mentors to peers, each individual possesses the capacity to teach and inspire. Whether it’s sharing expertise during a presentation, offering guidance during a project, or simply lending an empathetic ear, these actions contribute to the collective learning and growth of the entire team.

In essence, a teacher is anyone who:

Shares Knowledge: This could be through formal training sessions, informal discussions, or even leading by example. Anyone who imparts wisdom, skills, or insights is, in essence, a teacher.

Inspires Others: Teachers have the remarkable ability to ignite passion and enthusiasm within their students. Similarly, within organizations, there are individuals who inspire others through their dedication, creativity, and vision.

Supports Growth: Just as teachers nurture the academic and personal development of their students, individuals within organizations play a crucial role in supporting the growth and development of their colleagues.

When we broaden our understanding of who qualifies as a teacher, we realize that their impact permeates every aspect of our professional lives. From the supportive colleague who patiently guides us through challenges to the visionary leader who inspires us to reach new heights, each of these individuals contributes to our collective learning journey.

As we celebrate Teacher Appreciation Week, let’s take a moment to acknowledge and express gratitude to all those who fulfill the role of a teacher within our organizations. Whether they hold the formal title of educator or not, their contributions are invaluable. Here are a few ways to show appreciation:

Express Gratitude: A simple “thank you” can go a long way in acknowledging the efforts of those who teach and inspire us every day. Take the time to express appreciation for their guidance and support.

Offer Recognition: Shine a spotlight on the individuals who embody the spirit of teaching within your organization. Whether through awards, shout-outs in meetings, or appreciation events, recognize their contributions publicly.

Provide Support: Just as teachers support their students, ensure that those who fulfill the role of a teacher within your organization have the resources and support they need to excel in their roles.

Celebrate Achievements: Whether it’s a milestone reached or a successful project completed, celebrate the achievements of those who contribute to the learning and growth of your team.

Pay It Forward: Embrace the spirit of teaching by paying it forward. Share your knowledge, offer mentorship, and support the development of others within your organization.

As we navigate the complexities of the modern workplace, let’s remember that the essence of teaching lies not just within the confines of classrooms but within the everyday interactions and relationships that shape our professional journey. This Teacher Appreciation Week, let’s celebrate all those who inspire, guide, and empower us to reach our fullest potential.

June is Pride Month: Celebrate Diversity and Inclusion

June is not just any ordinary month; it’s a time when colors paint the streets, and love knows no boundaries. It’s Pride Month – a celebration of diversity, acceptance, and inclusion that resonates deeply within the LGBTQ+ community and beyond. As rainbows unfurl across cities worldwide, it’s a poignant reminder of the progress made.

Embracing Diversity
At its core, Pride Month is a celebration of diversity – a testament to the rich tapestry of identities that make up our world. From the bustling streets of New York City to the quiet corners of small towns, Pride festivities serve as a beacon of hope for those who have long felt marginalized or unseen. It’s a time to embrace every color of the rainbow, both literally and figuratively, and to recognize the beauty in our differences and our universal similarity as humans.

Championing Inclusion
Inclusion lies at the heart of the Pride movement. It’s about creating spaces where every human feels welcome, regardless of their sexual orientation, gender identity, or expression. Through parades, festivals, and community events, Pride Month offers a platform for individuals to come together in solidarity, to amplify voices that were once silenced, and to pave the way for a more inclusive society.

Honoring the Past
While Pride Month is undoubtedly a time for celebration, it’s essential to remember its roots in activism and resistance. The Stonewall riots of 1969, led by transgender women of color, sparked a movement that would forever change the course of history. From those humble beginnings emerged a global crusade for LGBTQ+ rights – a fight that continues to this day. As we revel in the festivities of Pride Month, let us not forget the sacrifices made by those who came before us and the work that still lies ahead.

Educating and Empowering
Pride Month is an opportunity for education and empowerment. It’s a chance to learn about the struggles faced by the LGBTQ+ community, to challenge prejudice and discrimination, and to become allies in the fight for equality for everyone. Whether through workshops, panel discussions, or simply engaging in meaningful conversations, we can all play a role in fostering a more inclusive society.

As we look to the future, let us model the behavior of authentic respectful curiosity about the varied experiences, opinions, and decisions that make each and every human unique. While progress has undoubtedly been made, there is still much work to be done. So, as June rolls around, let’s paint the world with rainbows, lift each other up, and reaffirm our commitment to diversity and inclusion. Happy Pride Month!

ADA/Performance

Question:
“We have an employee who is a performance “train wreck”. They are always having to re-do work. Everyone is frustrated because on top of their performance issue they are out sick A LOT. Can you tell us the best way to fire them?”

Our first step is to identify the goals and associated considerations without jumping to solutions.

Apparent goal(s):

Resolve performance issues
Resolve absenteeism
Resolve team concerns

Associated Considerations:

An employee handbook should be the organization guide to consistent considerations and actions associated with performance. At a minimum, handbooks should contain the information that will mitigate risk in discipline when consistently applied.

The basic test for risk mitigation in discipline and separation is characterized in the Seven Steps of Just Cause, which are:

Reasonable Rule or Order: The rule (policy) that was allegedly violated must be reasonable and related to the safe, efficient, and orderly operation of the business.

Notice: The employee must have been given clear notice of the rule or order, including its possible consequences for violation.

Investigation: A fair and objective investigation must be conducted to gather all relevant facts and evidence before any disciplinary action is taken.

Fair Investigation: The investigation must be fair and objective, not biased or predetermined.

Proof of Violation: There must be substantial proof or evidence that the employee violated the rule or order in question.

Equal Treatment: The disciplinary action taken should be consistent with how similar violations have been handled in the past, ensuring equal treatment of all employees.

Appropriate Discipline: The discipline imposed should be appropriate to the offense, taking into account factors such as the severity of the violation, the employee’s past disciplinary record, and any mitigating circumstances.

What does your handbook say or if you don’t have one, have the Seven Steps of Just Cause been met?

The Americans with Disabilities Act (ADA) is an important consideration in performance management for several reasons. According to the ADA, employers are required to provide reasonable accommodations to qualified individuals with disabilities, unless doing so would pose an undue hardship on the operation of the business. In the ADA, the phrase “known or should have known” indicates that employers have a responsibility to make accommodations for disabilities they are aware of or reasonably should be aware of. When knowing the person has been “out sick A LOT” the ADA flag is raised and further exploration is required for compliance, even if the result is no accommodation is needed or available.

Legal Compliance: The ADA prohibits discrimination against qualified individuals with disabilities in all aspects of employment, including performance management. Failing to consider ADA requirements could result in legal liabilities for the employer.

Accommodation: Under the ADA, employers (with 15 or more employees – less in some states) are required to provide reasonable accommodations to qualified employees with disabilities to enable them to perform their job duties effectively. This may include modifying job duties, providing assistive technology, or adjusting work schedules. Performance management processes need to take into account any necessary accommodations for employees with disabilities.

Fairness: Considering the ADA in performance management ensures fairness for employees with disabilities. It prevents discrimination based on disability and ensures that individuals are evaluated based on their ability to perform essential job functions, with reasonable accommodations if needed, rather than being unfairly penalized for factors related to their disability.

Retention of Talent: By accommodating employees with disabilities and ensuring fair performance evaluations, employers can retain valuable talent and promote an inclusive work environment. Employees are more likely to remain with an employer that respects their rights and provides opportunities for advancement based on merit.

Positive Workplace Culture: Integrating ADA considerations into performance management fosters a positive workplace culture that values diversity and inclusion. It sends a message to all employees that their contributions are valued and that the organization is committed to providing equal opportunities for career growth regardless of disability status.

Overall, considering the ADA in performance management is not only legally required and also promotes fairness, inclusive, and a positive work environment, ultimately benefiting both employees and employers.

Managing a team through performance improvement while considering the Americans with Disabilities Act (ADA) requires a balanced approach that ensures both compliance with legal requirements and fairness to all employees. Here are some key steps to effectively manage a team through this process:

Training and Awareness: Ensure that all managers and supervisors are trained on the requirements of the ADA and understand how it applies to performance management. This includes recognizing signs of potential disabilities, understanding the reasonable accommodation process, and knowing how to engage in interactive discussions with employees.

Clear Expectations: Establish clear performance expectations and communicate them to all team members, including those with disabilities. Make sure that job descriptions and performance standards are clear and accessible to everyone.

Regular Feedback: Provide regular feedback to all team members, including those who may be struggling with performance due to disabilities. Offer constructive feedback aimed at helping employees improve their performance and meet job expectations.

Interactive Process: If an employee’s performance is impacted by a disability, engage in an interactive process to explore possible accommodations. This process involves discussing the employee’s limitations, identifying potential accommodations, and determining which accommodations are reasonable and effective.

Reasonable Accommodations: Implement reasonable accommodations to enable employees with disabilities to perform their job duties effectively. Accommodations may include modifications to work schedules, job duties, equipment, or the work environment.

Documentation: Maintain thorough documentation of all performance-related discussions, accommodations, and decisions. Document any accommodations provided and their effectiveness in enabling the employee to perform their job duties.

Consistency: Ensure that performance management practices are applied consistently to all employees, regardless of disability status. Treat employees with disabilities the same as other employees in similar situations, while still providing any necessary accommodations.

Confidentiality: Respect the confidentiality of employees’ disability-related information. Only share information about an employee’s disability and accommodations on a need-to-know basis, and ensure that all such information is kept confidential.

Continuous Improvement: Continuously evaluate and adjust performance management processes to ensure compliance with the ADA and effectiveness in supporting employees with disabilities. Solicit feedback from employees and supervisors to identify areas for improvement.

By following these steps, managers can effectively navigate performance improvement processes while ensuring compliance with the ADA and promoting a fair and inclusive work environment for all team members.

The Answer:
Yes, we can help with determining if your organization has accomplished all the consideration needed to be consistent with internal practice and risk mitigation. However, this may be the starting point, not the end.